If your account is connected to an Applicant Tracking System (ATS) Evidenced will automatically sync new jobs and any job updates from there.
More information on how this sync works can be found here. |
Jobs can be added to Evidenced in two ways:
Manually created via the app
Synced from a connected Applicant Tracking System (ATS)
Manually creating jobs
From the Jobs page, select the Create Job button in the top right corner.
Start by adding the name of the job you'd like to create
Then add the team members who need access to this job (more details on job roles and permissions below)
Decide if the job should be a Private Job (more details below)
Select the job level
Once the job has been created, you'll be navigated to the job detail page. This displays the status of the job, and who created it and when.
Job status
Jobs can have 3 statuses:
Draft
Open
Closed
Newly created jobs start in the Draft status. Draft jobs are useful to help plan upcoming roles that aren't accepting candidates yet - you can set up the Interview Plan and Hiring Team, but can't add candidates or schedule interviews.
In order to do that, you need to Open the job by selecting the Open job button in the top right of the job page. After this you'll be able to add candidates to jobs and schedule interviews as normal.
When all candidates have been hired for a job, you can Close the job by selecting the Close job button in the top right of the page. This will hide the job, and prevent you from adding any new candidates or making any other changes to the job - but you'll still be able to view historical interviews for that job.
You can still view Closed jobs on the jobs page by selecting the Include closed jobs toggle at the top of the page, or by searching for the job.
Navigating within a job
The job detail page includes tabs you can switch between to view the Interviews, Candidates, Interview Plan and Hiring Team for the job.
Job roles & permissions
There are 3 different roles you can select when adding a user to a job:
Job Admin: Can see and edit the job details, job interview kits, hiring team, candidates and interviews. They can also set whether or not the job is a Private Job (see below).
Hiring Manager: Can see and edit the job details, job interview kits, hiring team, candidates and interviews.
Interviewer: Can see the job details, hiring team and job interview kits, but cannot edit them. Can only see (and run) the interviews they have been explicitly added to, and those candidates. Cannot see any other interviews or candidates on the job.
Private Jobs
Private Jobs can only be seen and accessed by users who have been explicitly added to the Hiring Team for that job. No one else, not even other Admin users, will be able to see the job if it's Private.