Roles & Permissions | Evidenced Help Center

Evidenced has different user roles & permissions configurations depending on whether or not your Organisation uses jobs to manage candidates and interviews.

If you are unsure whether or not you have jobs enabled, please contact your Evidenced Customer Success Manager.

If you use jobs to manage candidates and interviews in Evidenced

Evidenced has two different Organisation-level roles for users in this case:

Admin

Admins can do and manage everything across the app, including all users, jobs, interviews and candidates (except Private jobs they don't have access to).

This role is also suitable for interview coordinators, as they will need access to all candidates and the ability to schedule interviews.

User

Users permissions are derived from the job-level permissions they've been given on a job-by-job basis. They could be Hiring Managers, interviewers or job coordinators or administrators.

General Permissions

	Admin	User
Access billing	✅	-
Access insights	✅	Only for jobs they have access to
Manage users	✅	-
Manage candidates	✅	Only for jobs they have Hiring Manager or Job Admin access to
View candidates	✅	Only for jobs they have access to or candidates they're interviewing
View job interview kits	✅	Only for jobs they have access to
Create and edit job interview kits	✅	Only for jobs they have Hiring Manager or Job Admin access to
Manage interview templates	✅	Only for jobs they have Hiring Manager or Job Admin access to

Job-level permissions

The following permissions can be set on a job-by-job basis for each User:

Job Admin

Job Admins can see and manage everything on the job, including candidates, interviews, interview kits, the hiring team, insights, and whether or not the job is a Private Job.

(Private Jobs can only be seen by users who have been explicitly added to the Hiring Team for that job - even other Organisation Admins can't see a Private Job unless they have explicit access.)

This role is also suitable for interview coordinators, as they will need access to all candidates and the ability to schedule interviews.

Hiring Manager

Hiring Managers can define the interview process by creating and editing interview kits, view insights, manage candidates, manage users and schedule interviews. They can do everything except change whether or not the job is a Private Job.

Interviewer

Interviewers can take part in a hiring loop but won't have access to change the interview process or manage candidates. They will only be able to see interviews and candidates they've been explicitly added to, they won't be able to see all other candidates and interviews on the job unlike the other roles.

Most Users will only have access to a handful of jobs at a time - they may be a Job Admin on one job, a Hiring Manager on one or two jobs, and an Interviewer on a few others where they're helping to interview candidates.

Interviews

	Job Admin	Hiring Manager	Interviewer
Schedule / Manage interviews	✅	✅	-
View scheduled interviews	All	All	Only for interviews they're added to
View completed interviews	All	All	Only for interviews they're added to
Run an interview	When added to an interview as an "Interviewer"	When added to an interview as an "Interviewer"	When added to an interview as an "Interviewer"
Comment and leave bookmarks on a completed interview	Only for interviews they're added to	Only for interviews they're added to	Only for interviews they're added to
Leave a hiring decision on an interview	When added to an interview as an "Interviewer"	When added to an interview as an "Interviewer"	When added to an interview as an "Interviewer"

Any user can be added to an interview as a Commenter once it's been completed. This is useful to gather feedback from the wider team who couldn't make an interview.

If you require them to leave a decision on the interview then the user should be added as an Interviewer

More details on managing interviews

If you do not use jobs to manage candidates and interviews in Evidenced

Evidenced has three different roles for users in this case:

Interviewer

Interviewers can take part in a hiring loop but won't have access to change the interview process or manage candidates.

Hiring Manager

Hiring Managers can define the interview process, view insights, manage candidates, manage users and schedule interviews.

This role is also suitable for interview coordinators, as they will need access to all candidates and the ability to schedule interviews.

Admin

Admins can do everything a Hiring Manager can do and can also access billing information.

Permissions

General

	Admin	Hiring Manager	Interviewer
Access billing	✅	-	-
Access insights	✅	✅	-
Manage users	✅	✅	-
Manage candidates	✅	✅	-
View candidates	✅	✅	Only candidates they're interviewing
Manage interview templates	✅	✅	-

Interviews

	Admin	Hiring Manager	Interviewer
Schedule / Manage interviews	✅	✅	-
View scheduled interviews	All	All	Only for interviews they're added to
View completed interviews	All	All	Only for interviews they're added to
Run an interview	When added to an interview as an "Interviewer"	When added to an interview as an "Interviewer"	When added to an interview as an "Interviewer"
Comment and leave bookmarks on a completed interview	Only for interviews they're added to	Only for interviews they're added to	Only for interviews they're added to
Leave a hiring decision on an interview	When added to an interview as an "Interviewer"	When added to an interview as an "Interviewer"	When added to an interview as an "Interviewer"

Any user can be added to an interview as a Commenter once it's been completed. This is useful to gather feedback from the wider team who couldn't make an interview.

If you require them to leave a decision on the interview then the user should be added as an Interviewer

More details on managing interviews